06 January 2018


I just sorta cleaned up my Apple iCloud mailbox.  Basically I sorted it by Unread then clicked the first item, scrolled down a bit to find the next bunch of unread messages, held down the Shift key and clicked one message, to select a big block of messages.  On the right window I had the option to set them all to Read status, just so I don't have to see the thousands of messages flagged as Unread.

For work I have a process to organize my Outlook mailbox that is a bit more elegant.  First I created, just one time of course, a folder named for me, let's call it Addressed To Blah.  Next I set up a rule that named where my name is in the To or Cc box.  The action is to move all such messages into the folder created above.  In the picture it's called Addressed To Blah.  When you work in a corporate environment, your name may be added to multiple distribution groups.  Some are really relevant to your job, others not so much.  At past jobs I wasted some time wading through all these emails to find the one that were assigned to me specifically, which usually means an answer is required or the issue at hand is really relevant to me.  I wish I can give credit to whoever came up with this rule, as I am sure I read it somewhere years ago.  With this rule in effect, the first thing in the morning I would first look at my own folder and take care of any issues that need my attention.

You can go one step further by setting this Addressed To Blah folder as the folder that's opened up when Outlook first starts.  The Options is under Advanced / Start Outlook in this folder .  This folder is already so useful, why bother even looking at the Inbox folder when Outlook first launches?  Put out any fires in your own folder first then go look at the other folders.  Chances are they are just noises, but as a responsible corporate employee, you want to at least know what's out there.

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